Rackspace Powers Automated, Data-Driven Staffing with Calabrio ONE - Calabrio

Rackspace Realizes Huge Gains by Investing in Calabrio WFM

41%

Decrease in support
ticket backlog

29%

Decrease in support
ticket latency

96%

Forecast
accuracy 
rate
 

7.5%

Reduction in support
ticket volumes

At a Glance

Company Rackspace Technology

Industry Cloud Computing

Location Global

Products Used Calabrio WFM

About Rackspace

Headquartered in Windcrest, Texas, Rackspace Technology’s proactive, results-obsessed approach to serving customers has helped it become—and remain—one of the world’s largest technology services providers. 

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A move to WFM shrinks the support ticket queue by 41% and dramatically improves forecast accuracy

Challenge

Multiple disparate systems, applications and services riddled Rackspace Technology’s customer service environment. Agents had no way to see a single queue of support tickets and no way to map back to service level agreements (SLAs), while managers were forced to forecast using an assortment of different tools. The result? Agents were over-provisioned during peak times.

To improve customer satisfaction and agent engagement, Rackspace knew it needed an automated, data-driven way to synthesize and manage support tickets originating from multiple systems. It also needed better forecasting and adherence reporting in order to prevent overprovisioning of agents.

rackspace at calabrio with tablet

Solution

Custom application programming interfaces (APIs) pull support tickets from disparate systems—including systems of newly acquired companies—into a Calabrio-powered, interactive service queue, where ticketing processes are measured against multiple SLA tiers, then adjusted as needed.

Calabrio WFM also helps Rackspace contact center leaders better manage agent skillsets and scheduling while empowering agents to self-manage their own work. Calabrio WFM also gives leaders critical insight into volume workload and the time required to complete each contact center interaction.

“Agents don’t feel overwhelmed anymore, they don’t feel tethered to their desks and they don’t feel guilty about taking a break. They’re happier, and happy agents deliver better customer service.

Christine Kolbeson –
Director of Customer Experience, 
Rackspace Technology

Result

With its new, Calabrio-powered approach, Rackspace delivers an altogether better customer and agent experience. It reduced support ticket queue backlogs by 41%, latency by 29%, and—since customers no longer need to call back regarding unresolved tickets—ticket volumes by 7.5%.

Calabrio also enabled Rackspace contact center managers to grow the accuracy of their forecasts to 96% (as of April 2019) while substantially reducing the time required to create them.

By integrating Calabrio with its ACD, Rackspace also improved agent scheduling and adherence. Leaders now can ensure the right number of agents are available at any given time, and it’s much easier to report on irregular agent behavior.

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